ELECTRONIC APPLICATION SYSTEM GUIDE

Graduate program applications must be made online and submitted electronically after all required steps have been completed. You do not need to complete the application process in one session; you can save the application file and open it with a user name and password during the application period, and modify the saved (but not yet submitted) information. 

Once you enter the system, use the links at the top of the page to navigate through the application process. It is necessary to scan and upload supporting documents (transcript, score reports, etc) to the system. Fully completed application forms must be sent to the Registrar’s Office electronically by clicking on the “Submit Application” button.

It is not possible to make changes to submitted application forms. Electronic Application System will be opened on March 13, 2017 at 10 AM. It will be closed to new user account creation at June 9, 2017 at 5 PM. The application system will be ceased to apply on June 9, 2017 at 7 PM. Applicants should complete their applications promptly, taking into account the application procedures and the closing time of the system to applications.

Applicants who are admitted to a graduate program at Boğaziçi University must submit all official documents to the program at time of registration, to verify the information declared during the application process. Certain programs may require that you bring the official documents on the date of the oral/written exam. Boğaziçi University reserves the right to cancel an offer of admission if a fraudulent application was submitted. 


PREPARING TO APPLY

It is recommended that you read carefully Application Documents and Application Terms of the programs you will apply, and have all the documents you need for the application process ready before you login to the Electronic Application System.


APPLICATION

STEP 0: DEFINING A NEW USER


STEP 1: APPLICANT INFORMATION FORM

In this section, you will be asked to enter the general information required for applying to all graduate programs (identity data, contact information, educational background, work experience, and English proficiency).


STEP 2: PROGRAM APPLICATION FORM

In this section you will be applying to the relevant program(s) and will need to upload a Statement of Purpose, standardized graduate exam scores (ALES, GRE, GMAT), contact information of recommenders and other supporting documents for each program you will be applying to. In addition, Application Fee transaction is made.

Once the Step 1 and 2 are completed the application fee must be paid before proceeding to Step 3. The program application fee is 65 TL. For overseas payments it is €50 or $50. A separate application fee must be paid for each program applied.

You may check your payment status at Program List.

If you are exempt from application fee, then your Payment Status is “Exempt from Payment”.

Applicants must pay the application fee via one of the two methods described below.

If application fee is paid via domestic payment channels, you may proceed to Step 3.


1.Online payment for applicants with access to domestic payment channels.

To pay using Garanti Bank ATMs or branches, follow

Payments -> Other Payments -> University Payments -> Bogaziçi Üniversitesi -> Lisansüstü/Yatay

To pay using Garanti Internet Banking, follow

Payments -> Institution -> University -> Bogaziçi Üniversitesi -> Lisansüstü/Yatay

Once at the relevant screen, you enter the ID or Passport number you have used on the application form in the field “Student No”, the amount you need to pay will show up. After the payment is made, it can be verified on the application system online. Once the payment is verified your Payment Status is “Online Payment Verified”. If application fee has not been paid or payment has not been approved yet, Payment Status appears “Incomplete”.


2.Payment by SWIFT for overseas applicants.

Applicants can transfer the amount they need to pay to the account numbers provided below, via SWIFT. They will need to then upload the transfer receipt to the Application System by clicking “ Program Application Fee” and submit the program application. It is not possible to verify such payments online. After the program application is submitted, the Registrar’s Office will check the uploaded receipt within three business days and if payment is confirmed, the application will be forwarded to the respective program. Applicants who make use of this method are advised to take into consideration the time that will be needed to check the payment during the time specified for online application, and make their payment early on.

Once the payment is verified by the Registrar’s Office, your Payment Status is “Receipt Verified”. If application fee has not been paid or payment has not been approved yet, Payment Status appears “Incomplete”.

The applications with invalid payment transactions will not be processed.


Bank accounts for overseas payments:

Dollar Account:

Garanti Bank 
Boğaziçi University Branch
Account Number: 9002981 
IBAN:TR57 0006 2000 3030 0009 0029 81 
Application Fee: 50 $
Garanti Bank Swift Code: TGBATRIS

Euro Account:

Garanti Bank 
Boğaziçi University Branch 
Account Number: 9002985 
IBAN:TR46 0006 2000 3030 0009 0029 85
Application Fee: 50 €
Garanti Bank Swift Code: TGBATRIS

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STEP 3: SUBMITTING THE PROGRAM APPLICATION


STEP 4: APPLICATION STATUS

You can check the status of your application here. After your application has been checked by the Admissions Office, you may view the Document Control List and Application Folder here. You may also print your Application Document. If  there are documents/information missing on your Document Checklist, contact the program you applied to.


EXITING THE SYSTEM

You exit the system by clicking “Logout”.


FREQUENTLY ASKED QUESTIONS

1.Can I upload more than one document?

- Yes, you can upload more than one document. There are fields that allow you to upload additional documents in every Program Application Form.

2.If the document contains more than one page, what should I do? 

- You must upload the document so that all pages are within one PDF document.

3.What should I pay attention to when I scan a document?

- Your scanning software should ask you what resolution to scan your document, either before or after the scan. Be sure to scan at no more than 72dpi.

- Save the scanned object as a .pdf file. For Mac users, please note that the file name must include the appropriate 3 letter extension.

- Check that your document can be opened and is readable by opening it in a PDF viewer program.

- Do not attempt to upload a document that is password-protected or contains macros.

- Make sure scanned documents are readable and printable on a normal-sized sheet of paper. Unreadable documents will not be accepted.

- Check the size of your file. It should not exceed 2MB

4.How can I view the documents I uploaded?

- You can preview the uploaded documents by clicking on the orange labels found at the related field.

5.I don’t have my transcript; can I scan and upload my diploma supplement instead?

No, diploma supplements cannot be substituted for your transcript. You must scan and upload all pages of your transcript.

6.I filled out the form but receive an error message when I click on Save; what should I do?

- Read the error messages and directions at the screen carefully.

- Make sure you have uploaded the scanned documents with proper format and size.

- Go over what you wrote in the boxes, examine the characters you used and make sure you have not entered letters where you should have entered numbers, and/or vice versa.

- Check and review the format (decimal notations) of your grades and scores.

7.I can’t submit my application, what should I do?

- Complete all the steps in order prior to “STEP 3: Submit Program Application” and fill out all the mandatory fields on the forms, then resubmit your application form.

8.How will I pay the application fee?

- Detailed information on how to pay the application fee may be found in the Online Application System Guide.

9.I paid the fee, but my “Payment Status” appears incomplete, what should I do?

- Your payment may not have been verified online or by the Registrar’s Office.

- If you are sure you made the payment through one of the payment methods described in the Online Application System Guide, check payment status a little while later.

- If the problem ensues, send a message to the technical support using the message area on the application system.

10.Who will I submit my reference letters to, when and in what format?

- Once you submit your application, an email will be automatically sent to the individuals whose contact information you provided, explaining how to submit the reference letter and recommending the letters to be submitted by 12 June 2017, Monday, 17:30.

11.I submitted my application, what do I need to do now?

- You can check the status of your application at “STEP 4: APPLICATION STATUS.” Under the Document Checklist provided on this page, you can view the documents and information you declared in your application file that failed to satisfy admission requirements, after the Admissions Office processes your application. If your application was forwarded to the relevant program, and there are documents/information missing on your Document Checklist, contact the program you applied to.

12.I submitted my application incomplete (English proficiency test, standardized graduate education exam, transcript). Can I modify my application once it is submitted?

- No. You cannot update a submitted application form. If there are documents you wish to update, you can consult the relevant program and submit them by hand, if appropriate.

13.I am still experiencing difficulties regarding my application. What should I do?

- Send a message to Technical Support using the message area on the application system. You will not get a reply to your message. Check to see whether the problem persists after 24 hours have passed.